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openSUSE:Summit General Committees

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Tech Committee

The Tech Committee handles the online presence of the Summit including the registration site, main Summit site, and mobile apps.

  • Conference registration + CFP submissions will be handled by Program Committee via Indico.
  • Android conference App -
  • Nanoc Setup (Main Conference Website) - shayon
    • Request sent to Boosters Team 13-Feb-2012
    • Content should include:
      • Link to Summit Registration and CFP via Indico
      • Hotel Site + Nearby Area information
      • Travel information (nearest airports, VISA advisories, etc.)
      • Key dates information
      • Link to SUSECon??
  • shayon will work with Artwork team for banner and other design considerations


Tech Notes

Website notes

  • Link to the draft http://suse2.shayon.me
  • Added some basic content. Will work on reorganizing the content and add some more related content like, event dates and venue.
  • Have sent a request to Admin@ about the deployment details on summit.o.o

Venue Committee

The Venue Committee handles the physical aspects of the Summit including setup/teardown of the venue, "concierge" services for attendees and handling all day-to-day matters during the conference. This committee is responsible to ensure needs (e.g., equipment, decorations, etc.) are well-defined prior to the Summit, including budgetary needs.

  • Venue Setup
    • Pre-Arrival tasks (Setup)
      • Decorations
    • Summit Staff (During Summit days)
      • Registration Desk - CarlosRibeiro
      • Session Chairs - Druonysus
        • Introduce session speakers
        • Ensure room is organized before each session
        • Provide helpful information to attendees
        • Provide technical assistance (lighting, projectors, etc.)
      • Number of Chairs needed will be conveyed by Program Committee
    • Session Video Recording and Post-Production
    • Post-Summit tasks (Cleanup)
    • SUSE Liaisons - AlanClark, jospoortvliet

Materials

  • Badges (Will be provided by SUSECon)
  • Bag
  • Program Guide
  • T-Shirts
  • Geeko Plushies
  • Other Giveaways

Venue Notes

  • The openSUSE event registration will occur through indico. SUSECon will have computers, printers setup for their registration system. On September 16th, we should plan to transfer the registered names from indigo into the SUSECon systems to print the conference badges SUSECon will supply the badge holders, notebook and pen. It will be up to use to supply additional materials such as printed programs or conference bags.
  • * Venue Setup
The venue has plenty of conference rooms for sessions, parties... SUSECon will keep the keynote stage setup for us for a Saturday morning keynote.
1 large room with stage for keynote sessions
4 session rooms, with projector, screen, and audio system (Suggest 3 rooms for sessions, 1-2 rooms for BoFs)
1 social lounge (We will need to decide how what we want in this room)
1 speaker ready room, with computers, project and printers
2 storage, conference prep rooms
1 Registration booth, with computers and printer
For evening events, we have the large ballroom or areas outside the convention hall. I saw Jos' note about wanting to play chef. I asked Alexia to check with the venue to see what options are available.
  • Each room will be equipped with a projector and screen. Additional equipment will need to be requested prior to the event.
  • SUSECon will hold sessions and keynotes on September 21. The openSUSE event will begin on that date after SUSECon has ended. We will leverage the room setup from SUSECon. We will need to co-ordinate any additional setup.
  • All questions about venue sevices and SUSE services/equipment are the be sent to AlanClakr or jospoortvliet, as they are the official liaisons.
  • SUSECon has a roomblock, which will be made available in April. AlanClark has asked the SUSECon team to supply us with the html code needed to link to the roomblock registration from our event website.

Venue FAQ

  1. Hotel Room Availability:
    SUSE has blocked a large number of rooms for this event. This block of rooms will open in April. The room rate will be around $129/night. (The hotel has over 1300 rooms.)
  2. What resources are available at the venue?
    1. Number of rooms and size:
      There are at least 8 breakout rooms of varying sizes available.
      The ballroom for main events.
      Rooms for storage.
      See Caribe Royal flor plan for the venue floor plan.
    2. Equipment Availability:
      Each room will be equipped with a projector and screen.
      Additional equipment will need to be requested prior to the event.
    3. SUSECon will hold sessions and keynotes on September 21. The openSUSE event will begin on that date after SUSECon has ended. We will leverage the room setup from SUSECon. We will need to co-ordinate any additional setup.
  3. Will there be travel sponsorships to the Summit?
    1. We do not have funding levels determined yet, but will work on it.
  4. Will Summit Sponsorships be possible?
    1. We are working on that and hope to have a Sponsorship Brochure ready in the near future.