During the LinuxDays Conference there are a lot of things to do. For getting things done the best way is to set up teams with defined responsibilities. Find here a list of teams with responsibilities and people during LinuxDays. Add yourself if you want to/can help out!!!

Registration/Help Desk

Coordinator: Libusa

Should be organized in shifts to avoid staff being tied to the desk all day.

Tasks:

Put up poster or projector showing map of the venues (both) indicating rooms by room number
package conference bags
print badges
find/hand out preprinted badges
teach people how to register
make sure sponsor flyers are there
count how many people actually come

People:

RegHelper: There should be one person that helps people to register at the two computers there. One computer displays the registration form in czech, the other one in english. Requirement: Needs to speak czech
There will be three lines for people to check in. Two lines for attendees that registered before Friday 11h and one line for newly registered attendees.
- CheckingHelper: One person should help people go to the correct line.
- CountingHelper: One person behind the desk on each line needs to count the registered people by filling in a form we provide
LanyardGuy: there will be a fourth line for people that only need the lanyard (only Fri, Sat morning probably)
Folder: there is going to be a laptop that runs a script that auto or semiautomatically prints out name tags for newly registered people. Someone has to watch this and fold the newly printed name tags and put them into cases and lanyards.
Packager: Several persons need to package the conference bags and hand it over to the CountingHelper. Stickers need to be put into the bag.
Helper: some persons to answer other questions

Duties:

Man the registration desk and give people their badges, answer questions.

Skills:

You will be friendly to people and hand them a badge, a bag and such. Maybe you have to operate the button machine.

Team Members:

When	Name	T-shirt size	task you can help with	Main responsiblity
All days	Zoumpis	M	package conference bags / teach people how to register / make sure sponsor flyers are there / count how many people actually come.
Anytime	janiktomanek		?	?
Available for the button machine (used it on osc11), 1-2 days for the desk	efagra		?	?
All days (I'm already in Prague)	differentreality - Stella Rouzi	L	ALL	?
Thu, Fri only	Petr Uzel	M	Whatever is needed	?
Thu, Fri till 6 PM	Lukas Ocilka	M	Mainly preparing welcome packages. But "whatever is needed" fits as well.	Good ideas ;)
from Saturday	Pavel Kacer	L	Whatever, if my other duties (Merchandising and Storage room) are not affected.
Fri from 5:30 PM, Sa - Tue if needed	Petr Gajdos	L	Whatever needed.

Rooms (Chairmen)

Coordinator: Petr Cerny + Vlado Moravec (vmoravec@suse.com)

Take care about everything related to conference rooms Two people per room.

Tasks:

make sure there is a chair man for each room and talk. better even two. one for inside and outside

Tasks for chairmen:

make sure talks start and end in time
have water available for each speaker
help speaker setting up their nootebooks with projector, power plug and network
ventilate room after each talk
announce e.g. schedule changes
don't allow people to get into the room after talk started. grace period 5 or 10 minutes (depending on the length of the talk)
don't allow people in if room is full
operate the video equipment (camera, mixing device)

If you are interested in becoming a chairman, drop the coordinator a line or two stating your availability. You can also check the current schedule in our tracking spreadsheet.

Social event/program

Coordinator: Petr Uzel

Take care of the social events (parties)

Tasks:

make sure location is ready before the party begins
last one to leave the party. kick out the drunken guys
find nice place for VIPs to have dinner or party on Sunday (if requested)

Team Members:

When	Name	T-shirt size	task you can help with	Main responsibility
All days	Coordinator	XXXXXL	?	?
When	Name	T-shirt size	What can you help with?	What responsibility do you take on? (nothing is OK)
Sat 17.00 - ?	Petr Uzel	M	Be the last one at the party and kick out drunken guys	Be cool and look awesome :)
Sat	Petr Gajdos	L	make sure location is ready before the party begins

Press/protocol

Coordinator: <looking for one>

Deal with the press

Tasks:

prepare the press room
schedule interviews
take care of opening and closure if press is there
be contact for press
provide content of announcements or news
one article per day

VIPs

Coordinator: <looking for one>

should be a team that knows Prague well

Answers to most questions the VIPs could have could be found at Archive:Conference FAQ 2012

Take care about special guests

SUSE executives
keynote speakers
gov representatives
sponsor representatives

Tasks:

make sure they arrive at the hotel on Friday
take them to lunch
know which VIPs go where
make reservations in restaurant
pick them up at the hotel and take them to the dinner
take them to parties or somewhere else
check whether they are at the conference on Saturday
make sure VIPs can enter the party
take them to lunch on Sunday
provide VIPs with a number to call in case of problems

Network

Coordinator: Lars Vogdt

Video team

Coordinator: Jürgen Weigert <jw@suse.de> <jnweiger@gmail.com> +491735876976

Should be organized in shifts to avoid staff being tied to the rooms all day. Choos the talks you want to attend, then consider, if you can keep an eye on the camera while attending. If so, record your name below, either above the timetable or (preferred) grab a room, and time.

Detailed schedule See Archive:Conference_video_work_plan 2012

Tasks

Setting up the video recording equipment in each of the rooms.
- 3 helpers to do room setup Thursday evening Oct. 18, starting 18:00h. Mark Positions, Pull cables. Install framefrabbers in speaker's desk.
- 3 helpers to do room setup Friday evening (part two). Install Cameras, tripods, mixers, laptops. Test drive.
- 1 helper to take ownership of the encoder server. Monitor streams, run batch jobs, ping rooms for missing uploads.
During the talks doing camera and mixing (two people per room)
- All available help to work Sat/Sun/Mon/Tue in shifts as room chairman, video operator.
- recode movie files to sharable format (dv2webm)
- upload to Youtube and Blip.tv
keep live streams running. Monitor links at Archive:Conference_video 2012
3 helpers to do room setup Sunday afternoon venue 2. + Sunday night. Moving all to venue 2.

Team members

Duty: Take care of video recording
Motivation: Nobody can attend parallel tracks. Our work allows to enjoy all talks later.
Skills: You will learn to operate a video-camera and/or do live video mixing with dvswitch. We offer short training sessions suitable for for first time volunteers. Easy learning curve promised.

Volunters:

vpelcak Mon. Tue.
bwiedemann
kpetsch
gschlotter
postadal Fri, Mon, Tue.
Marco Fleckinger
Christopher Hofmann
Jan Tománek
Need to confirm more volunteers at Friday's welcome party. (Especially for sat/sun.)

Time	Room	Video Mixer	Camera Operator	Trainee(s)
Fri 15-16h	Room 155 McCoy	Juergen Weigert	Christopher Hofmann	first volunteers training
Fri 20-20:30h	All Systems Test	Juergen Weigert	???	video team all hands

Sat 09-12h	Kirk (105)	Petr Pulc	Harald Mueller Ney
Sat 13-18h	Kirk (105)	Petr Pulc		Harald Mueller Ney
Sat 09-13:30h	McCoy (155)	Christopher Hofmann	Marco
Sat 14-18h	McCoy (155)	Marco	Bernhard Wiedemann
Sat 09-12:30h	Scotty (111)	Theo Chatzimicho	Theo
Sat 13:30-18h	Scotty (111)	Theo	Theo
Sat 09-13:30h	Spock(107)	Gerhard Schlotter	Kilian Petsch
Sat 14:30-18h	Spock(107)	?	Jan Tománek

Sun 11:00h - 13:30h	Kirk (105)	Petr Pulc	Petr Pulc
Sun 14:30h - 18:15h	Kirk (105)	Petr Pulc	Petr Pulc
Sun 11:00h - 13:00h	McCoy (155)	Marco Fleckinger	Jan Tománek
Sun 14:00h - 18:15h	McCoy (155)	Jan Tománek, Bernhard?	Marco Fleckinger, Matthias?
Sun 11:00h - 12:30h	Scotty (111)	Theo & friends	Theo & friends
Sun 13:30h - 18:15h	Scotty (111)	Theo & friends	Theo & friends
Sun 11:00h - 12:00h	Spock(107)	Harald Mueller Ney	Wolfgang Rosenauer
Sun 13:00h - 18:15h	Spock(107)	Bernhard?, Matthias?	Gerhard? Kilan?

Mon 10:00h - 13:00h	Picard	Marco	vpelcak
Mon 15:00h - 18:00h	Picard	Bernhard	vpelcak
Mon 10:00h - 13:00h	Riker (Gallery)	Marco	postadal, Jan
Mon 15:00h - 18:00h	Riker (Gallery)	Gerhard, Kilian?	Matthias?
Mon 10:00h - 13:00h	Data	None?	None?
Mon 14:30h - 18:00h	Data	Marco	postadal

Tue 10:00h - 12:30h	Picard	None	None
Tue 13:45h - 16:30h	Picard	?	?
Tue 10:00h - 12:30h	Riker (Gallery)	? postadal	Bernhard M. Wiedemann
Tue 13:45h - 16:30h	Riker (Gallery)	?	postadal
Tue 10:00h - 12:30h	Data (Labs)	?	?
Tue 13:45h - 16:30h	Data (Labs)	?	?

Booths

Coordinator: Miro Hroncok

Tasks:

define where each booth should be
make sure each booth has table, chair etc
get contact of the person that brings chairs and tables
get contact a person for every booth
make sure there's nothing valuable left behind in the evening
make sure devices are switched off in the evening
make sure rules of building are adhered

openSUSE Booth

Coordinator: Tomas Chvatal

Tasks:

move everything from SUSE offices to the venue and back
The Booth will be operational during the weekend only, so don't assign yourself for monday/tuesday :-)
ensure we have enough volunteers for the booth at any given time
make all machinery (touchscreen device, studio cube, ...) working and primetime for the event
prepare games/quizzes that will be for the people interested in obtaining the fancy stuff (lizard, t-shirt, etc.)
guard the beer

Team Members:

When	Name	T-shirt size	task you can help with	Main responsiblity
All days	Tomáš Chvátal (coord) <tchvatal@suse.cz>	L	Observing everything works and respond to critical stuff	Boss :-)
Sat - Afternoon & Sun - Morning	Petr Cerny	XL	attending the booth	what will be necessary
Sat & Sun	Zoumpis	M	Make sure there's nothing valuable left behind in the evening / Make sure devices are switched off in the evening / Attending the Booth
Sat & Sun	Antonis Tsiapaliokas	XS/S	Attending the Booth, providing laptop
Sat & Sun	Giorgos Tsiapaliokas	XS/S	Attending the Booth, providing laptop
Sat 14-15, Sun 14-15	Robert Schweikert	?	attending the booth
All days	Yury Tsarev	XL	Attending the booth	Presenting Studio kiosk avoiding hitting known bugs ;)
Sat 20 (few hours during the day)	Jan Krupa	XL	attending the booth

Venue Change

Coordinator: Maybe Robert Schweikert

(It's a commercial place, they care for chairs, tables & cleaning) We can get in there at Monday at 7am Task force: all available people - pure muscle

Key from the second venue will be available at 1 PM, moving can start at 7 PM.

Tasks:

make sure to get keys
make sure second venue is clean before we move in there
help the other teams to move their stuff
available on sunday night

Team Members:

When	Name	T-shirt size	task you can help with	Main responsibility
All days	Coordinator	XXXXXL	?	?
Sun - Evening & Mo - Morning	Robert Schweikert	XL	Anything, moving, setup...	Whatever is needed, I'll help
Sun - Evening	Petr Cerny	XL	Anything, moving, setup...	Whatever is needed, I'll help
Sun - Evening & Mon Morning	Lukas Ocilka	M	Moving, setup, car if needed	"Almost" whatever ;)
Sun - Evening & Mon Morning	Michal Čihař	M	Moving, setup	I can help
Sun - Evening & Mon Morning	Petr Gajdos	L	whatever I manage
Mon Morning	Michal Filka	L	whatever I manage, till 10:00
Sun - Evening & Mo - Morning	Jan Krupa	XL	Anything, moving, setup...	Whatever is needed, I'll help

Media

Coordinator: warlordfff

Duty: Take pictures and video and write reports on what is happening, tweet/plus/dent/etc via the official channels.
Skills: We need folks who can take pictures AND deliver a handful FINISHED ones each day. We need people to go around and take notes on what is going on. We need people to sit in the media room to take the input from the other two teams and tweet/etc it and write articles.
Chief of Staff: Jos Poortvliet
Note that this isn't a full-day task. If you come, help 1-2 hours a day that'd be very helpful.

We still need:

a bit more help for writing (people taking notes and bringing them to us)

Team Members:

When	Name	T-shirt size	task you can help with	Main responsiblity
All days	jospoortvliet	Medium	writing, coordinating and tweeting	daily articles and announcements
All days	Tux93	XL	Taking Photos, writing on G+ if needed	Nothing yet
All days	warlordfff	L	Tweeting, Taking Photos, Writing a bit, helping with G+	Nothing yet
All days	Efstathios Iosifidis	XXXL	Taking Photos, Facebook-ing, Connect-ing, Linkedin-ing, Tweet-ing, G+-ing, identi.ca-ing	Nothing yet
?	Martin Stehno	?	Taking Photos	Photography coordinator
When	Name	T-shirt size	What can you help with?	What responsibility do you take on? (nothing is OK)

Social Media

chief of social media: warlordfff

irc, sit on #opensuse-conference channel at Freenode
collect feedback from social networks and reshare most interesting stuff
send what interesting is going on - part of it is the previous bullet
promote stuff from press announcement guy
manage all official social channels!!!

Web

write and publish news articles
take care of any changes on web site
coordinate with registration desk

Announcements

All announcements come here and need to be coordinated and communicated.

Photography

Coordinator: Martin Stehno

take pictures
get pictures from others or online
select 5-7 good pictures per day and give them to media people before 17:00 latest, each with a nice short story/subtext, good resolution, post-processing done and in a free license.

Support: Camera from Lukas Ocilka if needed (Nikon D7000 with 18-105 AF-S DX VR and a spare battery)

BoF

Coordinator: Michal Cihar

prepare the rooms
make sure there is a board or something for on site organisation of BoFs
tell announcement guy about new BoFs
know which rooms are available
list of reserved BoF sessions is at Archive:Conference_BoF_sessions 2012

We need at every time somebody to be available to help with BoFs:

When	Name
Put time here	Put your name here

Roles

Bus

Coordinator: Thomas Schmidt

know which material goes on the bus
know which people go on the bus

Emergency

Coordinators:

Vojtěch Dziewięcki (Friday - Sunday)
Petr Uzel (Monday - Tuesday)

Emergency phone number: +420 723 292 884 (also printed on conference badges)

Requirements and responsibilities:

speaks Czech and English
keep phone charged and turned on 24h / day
respond to calls and take care of whatever is needed in case of Emergency

Merchandising

Coordinator: Pavel Kacer -- available from Saturday, on Friday Libusa

make sure material is there
keep it secure

Storage room

Coordinator: Pavel Kacer -- available from Saturday, on Friday Libusa

Key keeper. dont give it away
lock and unlock rooms if needed

Material

Coordinator: Martin Caj

what do we have
where is it

Dinners

Coordinator: Alena

places are booked?
make sure to get the right people to the right dinner
be aware of food preferences of people

Schedule

Coordinator: Michal Kubecek

be aware of any schedule changes

Lunch (Dinners?)

Coordinator: Alena

make reservations
know which VIPs are going

Opening/Closing

Coordinator: Alena

make sure that people that should be there are there
name the sponsors
provide michael miller with a list of persons
- government?
- tv?

Hotel

Coordinator: Alena & Libusa

take care of any problems with hotels
someone leaving early, change booking etc.

Team

Coordinator: Daddy Agustin is caring for us all.

Archive:Conference teams 2012

Contents

Registration/Help Desk

Rooms (Chairmen)

Social event/program

Press/protocol

VIPs

Network

Video team

Booths

openSUSE Booth

Venue Change

Media

Social Media

Web

Announcements

Photography

BoF

Roles

Bus

Emergency

Merchandising

Sponsors

Storage room

Material

Dinners

Schedule

Lunch (Dinners?)

Opening/Closing

Hotel

Team