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Archive:Conference video work plan 2012

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Video team schedule
===================
Friday Oct.19
---------------
  7:00h- 8:30h  Visit Marsarykova kolej:                  
                mark positions. check audio
  8:45h-9:00h  jw: walk to 107, try connect 192.168.97.100
      - 9:00h  sharp: Room 107 cleared.
  9:00h-9:30h  cwh: reserve a free classroom for 11:30-12:30h
               cwh: send out invitations to video setup team: meet at 12:30h
               cwh: send invitation to all video volunteers:
                  15:30h first tutorial session, for early birds
                  ca 19:30h second tutorial session: saturday staff
                  mandatory.
                jw: check with lrupp or send email to Martin Bily:
                  Are 192.168.97.x/24 machines reachable from normal
                  students networks by ssh? If not, make both sockets
                  in 7th row 'av+srv'.
                  Confirm: can 172.16.0.x/24 machines can reach
                  other 172.16.0.x/24 machines in different rooms?
  9:30h-10:00h  cwh test with dvsource2:
                - is systemd happy with dvsource-firewire-next?
                  if so, install this one now. Install others when set up.
  9:30h-10:00h  jw, marco: upload updated volunteers list, floor plans
 10:00h-11:30h  jw, cwh, marco: sync with Petr Pulc.
                  - get a good cam-mounted microphone from Petr
                  - Take a Mixer with Headphones downstairs
                  - Configure audio out all rooms.
 11:30h-12:30   Briefing of video setup squad:
                - jw, cwh, Robert, Marco, mcaj, postadal, vit
                - grab a free classroom.
                  demonstrate a dummy setup w/o power cables.
                - answer questions. Assign roles:
                 cables, cameras, computers, audio.
 12:30h-13:00h  Lunch
 13:00h-13:30h  Collect video setup squad, get going.
 13:30h-14:00h  Room 111, setup: Mixers, Laptops, Cameras. Test.
 14:00h-14:30h  If possible interrupt: Meet with Agustin for the all hands.
 14:30h-15:30h  Room 111, setup: Mixers, Laptops, Cameras. Test.
 15:30h-16:00h  Training session for early video volunteers in 111.
 16:00h-17:00h  cwh test engineer:
                - test 2x dvsource-firewire-next on a shuttle.
                  one from systemd (twinpact), one started manually (cam).
                - ssh to 192.168.79.100, download files from mixers, encode.
 16:15h-17:45h  Room 107, setup: Mixers, Laptops, Cameras. Test.
 17:00h-18:30h  Room 155, setup: Mixers, Laptops, Cameras. Test.
 18:30h-22:00h  Room 105, setup: Mixers, Laptops, Cameras. Test.
                Test-streams from 105, 111.
 19:30h-20:30h  (flexible time: as soon as pre-reg is done.
                Training session for all video volunteers.
                Mandatory for Saturday staff.
                (After bus arrived, announced from welcome party)
 21:00h-22:00h  Move setup from 111 to 105 if Petr fails. byebye Gentoo.

Saturday Oct.20
---------------
  7:00h-9:00h   Rooms 105,107,155,111: Finalize setup if needed.
  8:00h-9:00h   Start all rooms.
                Check available volunteers.
  9:00h-18:00h  man 3/4 rooms, 2 ppl each: mixer+camera
 18:00h-19:00h  cwh: finish encoding + Blip.tv upload
Sunday Oct.21
---------------
 10:00h-11:00h  Start all rooms.
                Check available volunteers.
 11:00h-18:30h  man 3/4 rooms, 2 ppl each: mixer+camera
 17:00h-17:15h  Group foto!
 17:15h-                room 105: check if lightning talks close before 18:15h?
 17:15h-                room 111: check if gentoo closes before 18:15h?
 18:30h-19:30h  cwh: finish encoding + Blip.tv upload

 12:00h-13:00h  Pack up all unneeded equipment at venue 1
 13:00h-18:00h  Marsarykova kolej: Move everything here that is free.
                Setup Audio system (from mcaj) in Riker.
                Setup Audio system (from petr) in Gallery.
                Setup Picard, Riker, Data:
                 tables, video projectors, audio cables,
                 lan cables, power cables, microphones.
                Place encoding server to kancelar room.
 17:00h-18:15h  Run 3 loops from encoding server to bambuser.com
                Run 3 loops from encoding server to mastersservers.com
 18:15h-21:00h  Teardown all in venue 1; pack boxes; move boxes 500m
                Rooms Picard, Riker: Mixer, twinpact, laptops
                Room Data if time permits: Mixer, twinpact, laptops
 21:00h-22:00h  Run test streams with PIP from all rooms.

Monday Oct.22
---------------
  7:00h-10:00h  Rooms Picard, Riker. Finalize setup if needed.
  9:00h-10:00h  Start all rooms.
                Check available volunteers.
 10:00h-18:00h  man 2/3 rooms, 2 ppl each: mixer+camera
 18:00h-19:00h  cwh: finish encoding + Blip.tv upload

Tuesday Oct.23
---------------
  9:00h-10:00h  Start all rooms.
                Check available volunteers.
 10:00h-16:30h  man 2/3 rooms, 2 ppl each: mixer+camera
 16:30h-17:30h  cwh: finish encoding + Blip.tv upload
 17:30h-19:00h  general teardown. pack boxes.



(send updates to jw@suse.de, this file is maintained at file:///suse/jw/repo.svn/doc/work/opensuse/conference2012/Video_Work_Plan.txt) Osc12_Links