Archive:Conference to dos 2010
This is the start of a todo list for the conference at least as of end of July 2010. Feel free to add things you miss or want to see. Or get in contact with the program committee at cfp@opensuse.org
| What | When | Who | Comments | Status |
|---|---|---|---|---|
| Network/Wireless | Oct 20 - 23 | User:michl19 & dragotin | this year the conference offers 10mbit connection. We need to check if we can use the existing wifi. Michl and Klaas check the venue on Sept 14. If bandwith is enough we might stream key notes | WIP |
| Create an inviting & informative web presence of the conference | August 2010 | rlihm, dragotin, ademmer | Program, Get around, Useful info from NUE, Accomodation etc. | done |
| Arrange shuttle service from tram to venue | Oct 20 - 23 | User:michl19 | The bus from final tram station operates only once an hour. Shuttle service (car, van) in the conference rush hours like 8-11am and 4-7pm would be very useful | WIP |
| Food supply on the conference | during the event | User:michl19 | Softdrinks are provided and for free all day. We need to have some stations provide community style (good and reasonable priced) food. | WIP |
| investigate Act and whether to switch to it | ASAP | This is a Free-as-in-freedom web-based software for managing conferences. There have been over 100 Act-based conferences so far, each with dozens to hundreds of attendees. Act helps planning the talks schedule (with iCal support), disseminating announcements to attendees (with Atom support), processing payments (with tax office qualified invoice/participation receipt printing) and much more. You have the choice between having the developer team host an instance for lower administrative overhead or install the software to host it yourself. | as we use Indico its not needed anymore | |
| highlight organisers | think of some measure how to recognise an orga from afar: T-shirt or sash or banderole | ? | ||
| print name badges | before the event | rlihm & Jacquline | nickname and affiliation should be easily readable from at least 120cm away; different paper colours for orgas, speakers, simple attendees | to be done |
| advertise informal pre-conference meeting | October | User:Ldieckow invites the participants who arrive early to join him on 2010‑10‑19 18:30 at Restaurant Sunrise (directions from the venue) to get to know each other over dinner. | ||
| Attendee Management | prior to the event | Alexia & Jacqueline | collect registrations, book rooms at the conference hotel and be the contact to the hotel | WIP |
| Travel support | prior to the event | Conference Committee | decide on the request for travel sponsorship (travel & accommodation) case by case, biggest influence maker will be contributions to the project by the requester | WIP |
| Speaker workshop | daily on during the event | Henne & Jos | provide daily in the morning a 30mins tips & trick session to give a good presentation | to be done |
| print conference program | rlihm & Jos | either 2 days prior to the conference entire program or a daily program | to be done | |
| Media team | ongoing | Jos | the idea is to find a group of people taking care of video taping of certain presentations and put them up for consumption | to be done |
| Hardware for the conference | Oct 19 | User:michl19 & Henne | define what's needed for the conference (computer, screens etc.) and get it to the conference | to be done |
| Find a group of helping hands for the conference | mostly a day prior and during the conference | michl & Jos | we should have a number of people helping to set up and run the conference | to be done |
| Insurance for damage and theft of hardware | prior to the conference | User:michl19 | an insurance for our hardware | to be done |
| Orga office | during the event | Jacqueline | having a stuffed office at the event | to be done |
| Conference bags | during the event | User:michl19 & Alexia | Alexia can provide 400 bags to give out at the conference to attendees, filled with program & sponsor give aways | to be done |
| Marketing give aways | during the conference | Jos | define and produce some nice |