Archive:Board meeting 2023-07-03

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Board Meeting Monday 2023-07-03 13:00 CEST

Present: Doug, Gerald, Mau, Patrick, Gertjan, Neal
Excused:
Missed:
This week's report to be sent by: Mau
Guests:

Missing meeting minutes

Board meeting of 19/06/2023 was interrupted due to technical issues. Minutes were not released as topics needed to be readdressed.
Added missing minutes from April to June to the Wiki

openSUSE promotions after recent Red Hat announcements

Received a question/concerns on a post promoting openSUSE after recent Red Hat announcements
Looked at that specific post and feel that it was not crossing any lines
However the general agreement is to focus on openSUSE's virtues and advantages in general, reason why openSUSE social media accounts did not re-share memes on this topic in circulation
AI Gertjan will respond to original reporter

Formal Complaint Process

Doug proposed the following:
- Create a formal process for people.
- Formal complaint needs to be filed at https://code.opensuse.org/project/coc/new_issue Either public or private
- Submitters are asked to:
  - List all the facts and reasoning for the complaint
  - Provide context, text and screenshots if neccessary
  - Provide a self reflective paragraph of any interactions with the person violating the code of conduct
  - Provide a potential course of action to resolve the situation

Specific discussions around:
- Do we use a single central place? General consensus for that.
- How do we cover complaints against a board members for example? Could such a thing be included in the above procedure? Yes, by means of reporting via a proxy (i.e board member of your choice).

Practical example - the GCC project asks the following in its CoC complaints process:
- Your contact info (so we can get in touch with you if we need to follow up)
- Names (real, nicknames, or pseudonyms) of any individuals involved. If there were other witnesses besides you, please try to include them as well.
- When and where the incident occurred. Please be as specific as possible.
- Your account of what occurred. If there is a publicly available record (e.g. a mailing list archive or a public IRC logger) please include a link.
- Any extra context you believe existed for the incident.
- If you believe this incident is ongoing.
- Any other information you believe we should have.)

VOTE: Who is in favor of putting a formal complaint process deascribed above ?

AGREED (+6, 0, -0): Formal complaint process as described to be implemented and Code of Conduct page needs to be updated to reflect this.

AI: Implementation done by Doug, Neal, Mau

AI Language Models using openSUSE forums

Should this be a topic of discussion based on language training models (reddit's recent discussion)
There are potential legal and financial repercussions on this topic.

Board Meeting ends at 14:00 CEST.